Payroll is an essential aspect for businesses. It can impact employee morale and reflect on the financial stability and reputation of your company. Delays or errors in payment can result in the absence of trust among your workforces, since pay check serves as a fundamental tool between you and your employees. Hence, it is crucial for your business’ payroll to be timely and accurate at all times. Payroll can also be the difference maker in choosing between a HRIS or HRMS software.
Accuracy, in particular, is a pivotal factor in your payroll process. An accurate payroll would amount to no costly or minimal errors. Therefore, to ensure that you are always running a precise payroll, you should consider investing in a payroll software in Singapore. Many companies worldwide utilise HR payroll software to ensure optimal accuracy in their payroll process. Here are the main reasons why payroll accuracy would matter greatly in your business.
It affects the business reputation
Accurate payroll accounting affects your business ethically ,significantly impacting your business reputation. During the hiring process, you are building a contractual and moral relationship between you and your employee to compensate them for their time and services.
Contrarily, inaccurate payroll usually involves failing to compensate your employees fully, which can be perceived as stealing from your workers by withholding their funds rightfully belonging to them. Others may even start to view your company as a fraud. Potential accumulation of such negative connotations of your company can thus create a problem for your reputation.
It keeps the employees satisfied
Payroll accuracy (or inaccuracy) can directly affect employee morale. Employees would be motivated to work hard when they know they are rightfully compensated. On the contrary, consistent late and inaccurate payments to your employees can discourage them from performing their functions efficiently.
A demotivated workforce will undoubtedly result in a decline in your business’s overall productivity. Therefore, keeping your employees motivated and satisfied with their jobs is quintessential if you would want a productive and efficient workforce. One of the best and most effective ways to do this is to maintain an accurate payroll. Paying your workers promptly and accurately is the key to an improved employee retention.
It ensures compliance with statutory requirements
Payroll is subject to specific statutory requirements in Singapore. According to the Ministry of Manpower, businesses must pay their employees their salaries at least once a month, and the wages should include basic pay and allowances. As of 2016, all employers are obliged to issue itemised pay slips to their workers, including basic salary and allowances, overtime pay, deductions, salary period, and date of payment.
Failure to comply with the requirements on payroll set by the law would result in sanctions or fines. When your business is subject to inconsistent or inaccurate payroll accounting, your company may accrue costly penalties and be more prone to a tax audit. To avoid all of these, it is necessary to maintain accurate payroll records that accurately reflect your company’s payroll activities.
Payroll is undoubtedly crucial to your business, impacting your company reputation, statutory compliance, and employee morale. Therefore, it is essential to ensure that your payroll records are accurate and reliable. More often than not, payroll processing is usually a tedious process, which makes payroll accuracy a great challenge.
Fortunately, payroll accuracy can now be achieved more easily with the help of payroll software for small medium-sized businesses in Singapore. We have an effective and affordable software that automates payroll processing, so you can run payroll in just a few clicks and guarantee your business compliance with statutory requirements. Contact us now to learn more about how we can help you achieve accuracy in your payroll.